Recordkeeping

1. Air monitoring data
   1. The employer must make and maintain a record of all exposure measurements taken to assess airborne exposure as prescribed in paragraph (d) of this standard.
   2. This record must include at least the following information:
      1. The date of measurement for each sample taken;
      2. The task that is being monitored;
      3. The sampling and analytical methods used and evidence of their accuracy;
      4. The number, duration, and results of samples taken;
      5. The type of personal protective clothing and equipment, including respirators, worn by monitored employees at the time of monitoring; and
      6. The name and job classification of each employee represented by the monitoring, indicating which employees were actually monitored.
   3. The employer must ensure that exposure records are maintained and made available in accordance with the Records Access standard (§ 1910.1020).

   The following template is available for your consideration and use in fulfilling this compliance obligation:
   Recordkeeping – Air Monitoring Data

2. Objective data
   1. Where an employer uses objective data to satisfy the exposure assessment requirements under paragraph (d)(2) of this standard, the employer must make and maintain a record of the objective data relied upon.
   2. This record must include at least the following information:
      1. The data relied upon;
      2. The beryllium-containing material in question;
      3. The source of the objective data;
      4. A description of the process, task, or activity on which the objective data were based; and
      5. Other data relevant to the process, task, activity, material, or airborne exposure on which the objective data were based.
   3. The employer must ensure that objective data are maintained and made available in accordance with the Records Access standard (§ 1910.1020).

   The following template is available for your consideration and use in fulfilling this compliance obligation: Recordkeeping - Objective Data

3. Medical surveillance
   1. The employer must make and maintain a record for each employee covered by medical surveillance under paragraph (k) of this standard.
   2. The record must include the following information about each employee:
      1. Name and job classification;
      2. A copy of all licensed physicians' written medical opinions for each employee; and
      3. A copy of the information provided to the PLHCP as required by paragraph (k)(4) of this standard.
   3. The employer must ensure that medical records are maintained and made available in accordance with the Records Access standard (§ 1910.1020)
4. Training
   1. At the completion of any training required by this standard, the employer must prepare a record that indicates the name and job classification of each employee trained, the date the training was completed, and the topic of the training.
   2. This record must be maintained for three years after the completion of training.

   The following template is available for your consideration and use in fulfilling this compliance obligation: Recordkeeping - Training

5. Access to records - Upon request, the employer must make all records maintained as a requirement of this standard available for examination and copying to the Assistant Secretary, the Director, each employee, and each employee's designated representative(s) in accordance the Records Access standard (§ 1910.1020).
6. Transfer of records - The employer must comply with the requirements involving transfer of records set forth in the Records Access standard (§ 1910.1020).

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